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Tempo Timesheets version: Next major release (work in progress)

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The team timesheet provides team leads and project managers with a quick overview of the time that is logged by and planned for team members on different projects. On the team timesheet, team leads and other users with Approve Timesheets permission can approve timesheets and plan time for team members.

Team timesheet, with the list of projects expanded for two team members (click to enlarge)

Accessing the team timesheet

Required permission

  • Browse Team permission for the team
  • Browse Project permission for the team's projects
  • View All Worklogs permission for the team's projects (if you want to view worklogs in the report)

Procedure

  1. On the top menu bar, click Tempo > Timesheets.
  2. In the upper-right corner, click User Timesheet.
  3. In the upper-left corner, click User > Team.

Viewing the timesheet of a different team

  1. In the upper-left corner of the team timesheet, click the name of the currently displayed team. (In the below example, the name of the team is 'Custom Web Development.')
  2. From the list, select the name of the team that you want to view.

Expanding a team member's information

By default, the team timesheet displays one row for each team member. If the row contains logged time or planned time, you can expand the information of the team member to view the logged or planned time that corresponds to different JIRA projects, versions, or components.

To expand the information of a team member, click the team member's name.

Tip

You can expand the information for all team members by clicking the Expand iconabove the list of team members.

Reading the initial information columns

SymbolSP%BΣ
Stands forApproval statusPlanned hoursPercentage of working hours loggedBilled hoursLogged hours
Explanation

The approval status of the user timesheet.

The total number of planned hours in the row, in the displayed time period.The percentage of the team member's required working hours that are logged, for the displayed time period.

The total number of billed hours in the row, in the displayed time period.

The total number of logged hours in the row, in the displayed time period.
Note

The approval status column is displayed if both of the following conditions are met:

  • 'Configure timesheet approval process' is set to Weekly or Monthly.
  • The displayed time period matches the timesheet approval period (Week or Month).

Related topic

Configuring the timesheet approval process



The 'Billed hours' column is displayed if one or both of the following conditions are met:

  • Users with Approve Timesheet permission can set billed hours
  • Other users can set billed hours

Related topic

Configuring global accounting options


Reading the 'total' rows

Daily hours totalRefers to logged hours
Weekly hours totalRefers to logged hours
Planned hours totalRefers to daily planned hours
TotalTodayPeriod
WorkedAll logged hours for the displayed period that are before or on today's dateAll logged hours for the displayed period
Planned

All planned hours for the displayed period that are before or on today's date

All planned hours for the displayed period
RequiredThe team's required working hours for the displayed period that are before or on today's dateThe team's required working hours for the displayed period

Planning time for team members

The team timesheet shows logged time. If the following time-planning option is selected in Tempo global configuration, the timesheet also shows planned time: 'Users with Approve Timesheets permission can plan time.'

Planned time is indicated by colored bars in the timesheet cells.

Related topics

Viewing a team member's timesheet

To view the user timesheet of a team member, complete the following steps:

  1. Hover over the team member's row. A cogwheel icon is displayed beside the sigma (Σ) column.
  2. Click the cogwheel, and select View Timesheet from the list.

Approving timesheets

Tip

Alternatively, multiple timesheets can be quickly approved on the Timesheet approvals report. To display the Timesheet approvals report, click Approvals on the second menu bar from the top.

Related topics

Viewing user preferences

To view user preferences (workload scheme, holiday scheme, supervisor, email notification) for a team member, click the cogwheel in the team member's row, and select User Preferences from the list.

Related topic

User preferences

Granting a grace period for timesheet completion

If the Tempo scheduler is enabled, team leads and other users with Approve Timesheet permission can grant a grace period to team members to complete their timesheets.

Procedure

To grant a grace period to a team member, complete the following steps:

  1. Click the cogwheel in the team member's row, and select Grace Period from the list.
  2. Fill in the requested information in the Grace Period window, and click Add Grace Period.

Related topics

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