This is the documentation for Tempo Timesheets Latest and is a work in progress.
Please view the Tempo Timesheets 7.8 Documentation for latest release or the Documentation Dashboard for older version of Tempo Timesheets.

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This is a child page of Timesheets explaining the Team Timesheet, which is only for users with the Approve Timesheet permission (most often the Lead of the team). To access the Team Timesheet, you need to navigate from another timesheet, as is shown in the screenshot below.

(info) The Tempo top navigation Timesheets option, opens the User Timesheet and from there you can navigate to another timesheet.

Screenshot: Switching to Team Timesheet


The screenshot below gives an overview of the Team Timesheet for a user (Robert) with the Approve Timesheet permissionThe different items in the timesheet are numbered and explained below.

(info) Note that only the Team Timesheet specific items are explained here, the rest is on the parent page.

Screenshot: Overview of the Team Timesheet, showing different items numbered (click to enlarge)

(info) The Team Lead (has Approve Timesheet permission) will not see data for team members if s/he does not have the Browse Projects permission for a JIRA Project the team member has logged work on, e.g. displayed with a No access message. The screenshot above also shows planned items, e.g. the Timesheet Cell Planning inline editing dialog can be used as well in this timesheet.

The background colouring for each user, due to her/his Workload and Holiday schemes, is reflected in the Team Timesheet:

  • Holidays are show with a red background.
  • Days with zero workload are shown with a grey background.
  • A day that has both zero workload, which is also a holiday, is shown with a grey-red background.
  • The current day is shown with a blue background and header.

Screenshot: Saul's User Timesheet, showing the data that have No access in the Team Timesheet (click to enlarge)

(info) Note how the timesheet grid and header are shown greyed out for November, since that period has been closed in the Period Management.

Table: Explaining the numbered items from the screenshot above

Item numberDescription
1.

The item picker in the Team Timesheet is a Team Picker and it is the same for both the timesheet and its views. If the Team Lead (or the user with the Approve Timesheet permission) is a member in many teams, s/he can navigate between the teams with this Team Picker - it is also possible to start writing the name of the team looked for.

Screenshot: The Team Picker (click to enlarge)

2.

The Expand - Collapse icon is only available for Team Leads viewing their team in this timesheet and in the Project or Advanced Timesheets. The screenshot above shows the expanded mode, e.g. which JIRA Projects, Versions or Components (activities), time has been logged on. Click on the icon to Collapse the team activities.

(info) Note how the data for one user (Paco) is shown collapsed. This is done by clicking on her/his name.

3.

The S column stands for the Status of the JIRA task, shown with depicting symbol on each task's line. The Σ (sigma or sum) symbol heads a column showing the total hours logged on the project for each member.

(info) The sum is shown in orange colour if there are still required hours to log for the displayed date range. This also counts for the timesheet sum cells for each user, where there are still required hours to log.

The P stands for Planned and shows total hours planned if there are any, per activity. The last column is headed with a % symbol showing how many hours have been logged out of the required ones for each team member. For example Saul has logged 160 hours out of 192 required hours for the period shown, which results in 83.33%. The timesheet has also an extra column (no symbol heading) with a user action cog wheel for each user. The standard two actions are View Timesheet and User Preferences, but if the team member has sent a Timesheet Approval request (given the feature is enabled) to the Team Lead (or the user with the Approve Timesheet permission), the options Approve Timesheet and Reject Timesheet are also displayed.

(info) A Grace Period is granted from the user action menu, if the Tempo Scheduler has been activated.

The actions menu with the two standard options


Showing the Timesheet Approval actions also

4.A summary of total hours is shown below the timesheet, e.g. one line for Daily, Weekly and Planned hours each.
5.

A Team Timesheet summary table is shown in the lower right corner for the whole team. Worked shows all logged hours calculated from the start date of the date range to the current date in the Today column and the Period column shows all logged hours for the selected date range. Planned works similarly, but for planned hours and Required reflects the coordinated result of Workload and Holiday schemes for the whole team.

(info) Planned is only displayed if the planned feature is enabled.


Table: Summary of JIRA and Tempo Timesheets permissions to keep in mind

Permissions
Approve Timesheet*

JIRA Browse Projects and Work On Issues Project Permission - for project access and Logging Work

(tick)

Edit Own Worklogs Project Permission - to edit own worklogs

(tick)

Edit All Worklogs Project Permission - to edit all worklogs

(tick)
Tempo Time Tracking permission - to access the Tempo Timesheets add-on(tick)
*Approve Timesheet permission - to manage her/his team(tick)
User with Approve Timesheet Permission can log work for team members enabled in Global Configuration(tick)